Time Management myth

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I was into time-management techniques a lot when, quite a few years ago, I came across some interesting reading which made a good point that we actually can’t manage, bend or control time in any way. Time exists there in the background of our lives, minutes are ticking and you can do ABSOLUTELY NOTHING to slow it down, stop it or allow it to move in a way you’d like.

You can only manage your life, your tasks and activities, your energy levels and perhaps motivation.

Many of us think, “If I only had 2 more hours a day I could accomplish SO MUCH!” As Tony Robbins puts it well: No, you wouldn’t! We wouldn’t do more if we had more time available on a daily basis because the problem is not the amount of time. Everyone has exactly the same amount of time which is 24 hours = 1440 minutes a day. No more, no less.

Some of us come from “nowhere” with no connections, money and other resources and manage to achieve great success, and others don’t.

We often simplify and say that we lack time and that’s the problem. I tend to say it sometimes as well which annoys me a bit, but I guess it’s like a common proverb or a phase that we use now and then to express simply that we can’t manage more tasks and responsibilities than we have.

I don’t like to use the phrase ‘time management’ but if you read my posts you can see that I use tags such as ‘time management’. This is to make the posts easier to find because that’s such a popular term nowadays!

Chris Bailey outlines in his book the Productivity Project that more important is how you plan your days, taking into consideration your energy and attention levels rather than just the time you have. While setting goals and tasks for next week, make sure that you plan to do your most important and difficult tasks when you feel you have most energy and, whenever you can, limit distractions (put your phone on airplane mode and don’t check your emails too often). It’s not always as simple as it sounds, though. Life is unpredictable and there may always be some new urgent tasks to do; however, if you have a flexible approach then you will be doing well.

Just make sure that you try to protect this special time like a lion. If people ask you to have a chat with them on the phone, or invite you for a meal, or try to ‘steal’ this precious time of yours in any other way you need to be firm and learn how to say NO to all these tempting and great offers and invitations. Use your time wisely, on meaningful and significant tasks and activities that matter to you a lot and that help you achieve your goals.

Personal Growth project update. Week 4.

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People who are interested in productivity know how valuable it is to plan and review goals but… they also have a tendency to overdo it and spend too much time on this… time which of course could be used for work that matters and actually moves things along, and leads to some progress!

Planning is crucial and only recently I’ve realised how powerful is to have a clear action plan and revise it regularly but by planning we don’t really tick any of our tasks off, by doing to-do lists we don’t really do any of these things that we should be doing. It’s easy to overdo the prep and planning bit then so we need to always keep checking that it’s balanced and ideally schedule some time for it, e.g. an hour at weekends and 10 minutes every morning.

How much time do you spend on planning your goals, tasks, activities?

It’s been another superbusy week:

  • I worked full time (I have to train a new person who will cover my maternity leave and work days seem more exhausting and intensive than ever before);
  • I reached a major milestone in my personal life – the start of the 8th month of pregnancy;
  • I had a few medical pregnancy-related appointments (soon it will be decided whether I will need to give birth earlier and how much earlier!).
  • On top of everything my 4-year-old was off sick
  • And I have to keep finding time to prepare things for the baby’s arrival (rooms arrangements, shopping, reading reviews of baby products, etc.).

I was trying to reconsider what are the most important bits and goals in my project, not for this year, but more narrowly for now – when I’m busy, about to give birth and still at work.

One of my goals was organising more outings with my daughter and spending more time with my family… however, when I thought about it more I decided it shouldn’t really be considered as a goal. It’s just a natural part of my life that matters and needs to be prioritised whenever I can. That’s it. It doesn’t have any deadlines and can’t be really specific enough or measured to classify it as a goal.

I wanted to improve my foreign-languages skills but really… that’s definitely not a priority right now. When I can I try to pay more attention to grammar or new foreign words (English and Portuguese) but that’s where my effort ends at the moment.

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I’ve decided to focus all my energy, time and attention mainly on writing and reading because that’s what’s really important to me right now in terms of my personal development.

I’ve also decided that monthly updates re: my Personal Growth project would be better than weekly ones. It will allow me to focus on my goals even more.

One of the most crucial tasks for the next week is to contact a few publishers with a book proposal and see what they think…

Well, fingers crossed!