Attention & concentration, planning, productivity, time usage, Uncategorized

How do you keep yourself organised?

I hope you enjoyed my previous post about de-cluttering. I’m really passionate about a few things: personal development, education and organising! I can see that all of these interests are strictly related to my love of books and stationery, so it is not a coincidence.

One of the things that is quite new in this decade compared with how older generations used to store their documents is:

1.    We are apparently more digital because of the Internet and emails so we should use less paper. However, going paperless doesn’t really work well as lots of office workers still produce enormous amounts of paperwork, since we have emails and printers everywhere – we have more bits of paper created, not fewer. Also, nowadays many families have printers at home too!

2.    We get tonnes of leaflets and business cards. And there are so many forms that need printing and completing on paper before they are sent back to schools, doctors and various organisations.

These are only some of the reasons why we get more and more papers to organise.

The author of The Paper Solution said that she likes to use her digital calendar on her phone as it can link with other people’s calendars such as her husband’s, so they can see their plans and appointments easily, for example. It helps her to feel more organised and limits her usage of paper.

Of course, it is a matter of what’s most convenient for everyone. I prefer paper calendars. I tried digital calendars and productivity apps, and apps that should help me to manage my projects but I really feel that paper works better for me for things like tasks. I like to use a pen and I like to handwrite some things.

I have one big calendar on my fridge. Every year I purchase the same one at the end of December. It’s called Do It All Mum Family Planner. It’s brilliant! It has a magnet for the fridge and a pocket where I keep some business cards or pieces of docs such as appointments, and a pen or two. You can see find this great calendar here: https://amzn.to/3nWUE8P

I also print an Excel spread sheet with my working hours and appointments every two weeks as I have a few part-time jobs and some of my working hours are quite flexible and change every week. I do part-time admin, and I’m a photographer. I also teach foreigners English online, and I design and sell T-shirts in my Etsy shop: shorturl.at/fAYZ8

And I also have Instagram and Fb pages called Paper or Scissors – with kids’ activities ❤️

So yes, with so many projects and work, I don’t like to skip from one workbook in Excel to another or from one folder to another although I have to have some folders for my photography work and material for my online student tutorials. I also have one Action plan in Excel but it just didn’t work for me for too long and I don’t like to use it.

I have separate drawers for different jobs and projects but I also have some lists where I jot down all my projects or create a mind map to see where I am, to ensure I don’t forget something important. Doing a lot of different tasks means that you need to be quite organised and have some systems that work well for you. If you tried something and it didn’t work don’t get discouraged. It took me quite a while to learn what sort of calendars and methods and solutions I can and should use. I tried many different types of calendars before. I decided I can’t use a paper calendar in the form of a notebook. It has to be big and clearly visible, on the fridge or on the wall. Such a calendar is great for appointments and important reminders, but it isn’t big enough to cover lists with tasks. There are so many notes in my calendar that no-one except me can read it easily in our home. So that’s way I do the spread sheet which looks as simple as this:

w/c 22.10MonTueWedThursFriSatSun
7am       
8am       
9am       
10am       
11am       
        
Up to 8pm       

I glue it on the wall in the kitchen where we look when we prepare breakfast – it’s so important things are not forgotten so easily! Most days I have exercises booked at 7am but it doesn’t mean it always happens. If I need to sleep longer and my children are still asleep then I listen to my body and sleep for a bit longer (doesn’t happen often though). If my children get up at 6am this means that I probably won’t manage to exercise much that day. So any work that I have to do this week, such as admin, a photo session, or English classes, is in this spread sheet. I also take French lessons with my daughter, so these are always there too. Additionally, I would put there any appointments or meetings, such as visits to the dentist, so my husband will know that I won’t be at home then.

To make it clearer, I highlight all admin work in red, all English lessons as blue and appointments and other important things like that in green or yellow. I’ve tried so many systems and this works just perfectly. It may look like a bit of work but it isn’t, because I save the previous completed spread sheet and only every two weeks make little changes to it. Sometimes the simplest solutions are the best.

And then I have a to-do list that I update as regularly as I can. Sometimes I’d follow the method to write three tasks for each day but then it feels a bit robotic. Some days I feel I want to have more freedom and more free time, because when I don’t have any scheduled work such as admin it’s actually supposed to be… my free time. It is a huge challenge to keep this time entirely FREE because of cleaning, cooking and other responsibilities. I need to remind myself that some of this time has to remain for myself and my family or otherwise I get overworked and frustrated. I think I’m managing pretty well to spend some of this time on family time, reading, exercising, writing or whatever I need and want. There are days it doesn’t work perfectly but at least I have some system and many days I manage to follow it.

And what about you? Do you prefer a paper or digital calendar? Do you have a system that helps you with your to-do lists and tasks

Attention & concentration, happiness, lockdown, mental health, motivation, time management

Interesting statistics on organisation and de-cluttering!

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Have you heard of Marie Kondo? I’m a big fan of her method which encourages people to … well, throw most of their stuff away and turn more towards minimalism (Of course, there are some rules about getting rid of things if you check her books out). I’ve partly tried her method (partly, because leaving only 30 books on my shelves would look a bit sad, so I still keep a lot more than that) and I got some great results. I find her series on Netflix and Marie Kondo’s Facebook groups motivating and inspiring! Seriously, when I think I should organise some space around me and clean my house but don’t feel like it and would prefer to procrastinate, then I watch or read a bit about Marie’s method – e.g. how other people deal with de-cluttering and what amazing results they achieve if they put in a bit of effort; it gives me a motivational kick. Marie’s method made such a big impact on my life that I like to see now and then what other authors offer on this topic.

For example, there is a new book release coming up soon. Found in the personal development/time-management section, it is Beyond Tidy: Declutter Your Mind and Discover the Magic of Organized Living by A. Brogan. I wonder whether this book may give me some new perspectives, surprisingly simple and creative ideas, or advice I haven’t come across before. Or will it just be a rehash of what I already know?Why is it so important to have an organised space? Of course because it makes us happier and more relaxed; but why would it make us feel this way?

Studies reveal that we only use 20% of what we own. Meanwhile, we will each spend on average about 3,680 hours in our lifetime searching for misplaced items. It is also worth noting that if we could rid ourselves of clutter we would eliminate about 40% of housework.

I’m wondering what you feel is the most problematic area of your home. What part would you most like to declutter and organise? Or have you tried this already and feel that it was successful?

Attention & concentration, book, books, career, goals, happiness, learning, motivation, personal development, planning, Productive Mondays, productivity, success, time management, time usage, Uncategorized, work-life balance

How to cut out all meaningless stuff?

Yellow and White Ceramic Coffee Mug on Brown Wooden Surface With Black Eyeglasses

There are many tempting things in the world!

Every week try to cut off or limit something that doesn’t matter much to you but takes up your time—it may be complaining, Facebook, TV, gossiping or worrying about the future. Don’t feel bad though if you procrastinate a bit sometimes; according to research this is normal and everyone does it. It’s important not to feel guilty about it and make sure that it doesn’t take too much of your time and attention.

It’s easy to get into meaningless chats or meet with negative people not because we really want to but because for some reason we feel we should. When you start to say NO to some invitations you may lose some friends. But then, are they real friends if they don’t understand your need to work on something important to you so you can’t hang out with them as much as you used to?

blur, close-up, device

The average adult person who has children has for themselves only around 2 hours a day. Due to lack of energy these 2 hours are often spent in front of the TV in the evenings. Think how you can organise this time differently. Surely you need to rest a bit but, to tell the truth, TV isn’t a good method for gaining more energy. Maybe you could allow only half an hour a day for TV (and occasionally watch a film, say at weekends) and spend the remaining time on some exercises, such as yoga from a YouTube channel.

Exercise is a very effective cure for fatigue.

Way too often we spend our time also on… looking for different things. Try to be organised and dedicate a week or a whole month to de-cluttering your house. Plan what you will do each day to tidy your stuff up. A method by Marie Kondo is very popular and helpful nowadays. Have you heard of it yet?

  • Try to find a place for everything in your home and group things together. Don’t keep coins or hairpins in a lot of different places at home. One type of item = one place at your home.
  • Organising your clothes (including the ones in the laundry and in any other place at home), on the same day works wonders. Put into a bin everything you haven’t used for a few years but think that you “might use it one day’. If you didn’t need something for 4 years, do you really think you will need it now or in the near future?
  • Many of your documents, notes, and other similar things also could go in the bin. Don’t deceive yourself; some of these things you will never use or need again!

Try a meaningless stuff diet and see how well it tastes! 😉

Attention & concentration, blogging, book, books, career, Efektywnosc, goals, grit, learning, motivation, personal development, planning, Productive Mondays, productivity, success, time management, Uncategorized, work-life balance

How to avoid distractions?

A simple distraction such as a notification (often not important at all!) on your mobile means that each time you lose your focus and, according to studies, need 4 to 15 minutes to concentrate and motivate yourself again to keep working effectively on your tasks!

It was found that office workers are distracted every 3 minutes on average!

Data from 2016 indicated that 3 out of 4 employers believe that every day an average employee loses 2 hours of work due to distractions. While you are doing your work, write down all the distractions that happen for a week or two and analyse them. Think what you could do to minimise or avoid them!

We get easily distracted when we are tired. Remember about taking regular breaks, going for a walk and catching some fresh air. Breathe, eat well, drink a lot of water and some green tea. These SIMPLE (but often neglected!) pieces of advice will help you to stay calmer, more focused and more patient.

If you can, and surely sometimes you can, turn your mobile off or change it to airplane mode.

Free stock photo of hands, coffee, iphone, smartphone

One of the greatest pieces of advice, although quite difficult to follow at first, is to get up earlier to avoid distractions: requests, phone calls, noise, notifications, and questions from others! You’d be amazed how much meaningful work can be done in the early morning hours. Don’t get up earlier to catch up with emails or to clean your home! Get up earlier to do something creative, something that’s meaningful for you, something that will give you exceptional results and will bring you closer to achieving your goals. Write, read, work on your business or project, for example. This is a precious time.

If you get up 1 hour earlier every day you will gain 7 extra hours for something that matters to you! How does that sound? Seven quiet precious hours. I had a long period of time when I was able to get up 2 hours earlier than usual. That’s 14 hours a week! Now while in advanced pregnancy I have had to change my schedule because of the need for more sleep. Remember, not every piece of advice will work the same for everyone but I can say that this tip which I read about in What the Most Successful People Do Before Breakfastby Laura Vanderkam (available here) made a huge improvement in my life.

Experts advise that to change your habit and make this morning routine easier, ideally, you should get up at the same time every single day. If you allow yourself to sleep longer at weekends, then you’ll feel that it’s more difficult to get up early during weekdays.

If you feel it’s too difficult to do this, maybe try a shorter period of time; for example, 30 mins extra in the morning—that will also make a difference. Just remember to make sure that you still can sleep 7-8 hours a day.

Some people like to have their Power Hour in the morning so they can feel they’ve achieved something before everyone else gets up. Power Hour means that you dedicate one hour where you put 100% effort into a dedicated project, activity or task. Or it may mean for  some people, for example: 20 mins spent on some creative work, 20 mins of reading and 20 mins of exercising. Check what will work best for you. Knowing that you achieve something early in the morning will make you more satisfied and put you in a more positive mood which will last for hours during the day.

Attention & concentration, books, goals, grit, happiness, learning, motivation, personal development, planning, productivity, success

How much does your self-development matter to you?

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This Christmas Santa has been very generous 🙂 to me and I’ve received some wonderful pressies, including some books I’ve really wanted to have for a while:

  • Tools of Titans: The Tactics, Routines, and Habits of Billionaires, Icons, and World-Class Performers by Tim Ferris (available here)
  • Stumbling on Happiness by Daniel Gilbert (available here )
  • Grit: Why passion and resilience are the secrets to success by Angela Duckworth (available here)
  • The 4-Hour Work Week: Escape the 9-5, Live Anywhere and Join the New Rich by Tim Ferris (available here)
  • The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy by Chris Bailey (available here)

I’ve decided that this blog will be a good place to post books reviews once in a while. What do you think? Have you read any books about personal development, time management or motivation?

These books used to be called ‘self-help’ books and I think because of this their reputation has been somewhat damaged. Some people don’t buy them because they say they that don’t need any help with finding out how to prioritise their life or they don’t have a problem with time management and so on…

I’m glad that the industry has been changing and now these titles are called self-development’ rather than ‘self-help’ books! I’m glad that people are starting to realise how important personal growth is and that it should not be a luxury but a necessity.

Personal growth doesn’t just help to keep you sane and away from mental health disorders but it’s a lot more than that. When you do what you love, when you commit to lifelong learning and improve your skills and knowledge, you feel more positive, happy and satisfied with your life. Naturally, the more optimistic you are, the more positive your approach and thoughts, and this will have an impact on others around you too, on your relationships and on various other aspects of your life.

The happier you are, the more successful you can become.

Happiness drives performance, not the other way around.

Contrary to what many people say, investing in your own personal development is not egoistical and selfish. It’s something that makes us better human beings in many aspects, also in social terms.

I’m wondering if you are interested in such self-development titles. What book(s) have you been recently reading?

Attention & concentration, Efektywnosc, goals, learning, motivation, planning, productivity, success

How to learn 230% faster?

pexels-photo-459265

If you want to be productive and achieve great results, naturally you need to do your tasks with passion. GRIT is important but it’s normal, of course, that we don’t love every single task that we have to do, e.g. at work, right? It is a challenge but it’s POSSIBLE to change your mindset and persuade yourself that actually you like a task which doesn’t seem so exciting for you (yet?). It is possible if you try to link the task to something that may be beneficial for you. Learning something about a topic which you are unfamiliar with (and thus it’s difficult or boring for you) may actually be very useful one day.

Why is it so important to be interested in what you are doing and working on? According to Steven Kotler, an average person is in a state of flow for less than 5% of their time during each day!

What’s more, flow appears to be KEY in speed learning: “DARPA found that military snipers trained in a state of flow learned 230 per cent faster than normal” (click here for more information)

I found this information really fascinating. If flow increases your effectiveness so much it means that you don’t need to bother, for example, with trying out different time management tips and techniques. Simply expressing genuine interest can increase your productivity a great deal. If you manage to achieve a state of flow that’s even better!

Do you do some tasks daily which you don’t particularly enjoy but you think you might if you made some changes and got more interested and learned more about them? The more you delve into a particular topic, the more you will learn and the more productive you will be. So try to make your tasks as interesting as possible.

How do you persuade yourself that something you don’t enjoy may actually be interesting?

A friend of mine has an undergraduate degree in International Relations and Masters in Finances. She has many different interests in fact, but mining wasn’t one of them when she got a job in the admin department in one of the largest gas and oil companies in Europe. It quickly occurred to her that her job had a lot to do not just with admin but also with a lot of technical terms used by engineers while discussing different methods or machines in meetings, and at different events and workshops that she needed to attend and eventually understand. She decided to read news on these topics every single morning. She chose websites she liked the most. Some YouTube videos were very helpful too and she became more of an expert in what she was doing. She then started to find this new knowledge quite interesting. To improve her understanding of the subject matter further she decided to do a Diploma in a related discipline.

As you can see from this example, you can do a lot in order to make a difficult and unfamiliar discipline or topic more interesting for you. Be open, don’t complain and worry that you can’t do something before you even TRY!

Your attitude, your perspective and your mindset are vital in achieving success in any area of your life.