How to stay more productive? And why time-management isn’t the right answer.

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Nowadays we receive 5 times more information on a daily basis than just a few decades ago. We are expected to juggle many different roles and responsibilities and we constantly feel that we should be more productive.

There is a bit of a paradox here that people believe in. We feel we should work more and faster in order to be more productive. If you are a factory worker that’s probably the case but in most other jobs in order to be more productive we need to SLOW DOWN!

When did time start to matter to people SO MUCH? I find history quite fascinating so let’s just go through a few interesting facts:

  • In 1275, the first mechanical clock was invented in England. The oldest working clocks usually did not have any face and told the time by striking the hours.
  • Pocket watches started to be produced in the 16thcentury but showed only hours. Minute hands were added to the clocks in the 1680s. Then the second hands were added around 10 years later.
  • Mass production of watches started in the 19th century and was related to industrial changes.
  • The first wrist watches were wore by women and often used rather as a piece of jewellery than a device to measure time.

Apparently before people used watches If they wanted to tell how long something may take they would describe it by giving an example of an activity that was well known e.g. “like eating a banana”, so then everyone knew that they meant a very short period of time.

Time management used to be crucial in the industrial economy but nowadays, in the knowledge economy (when we use our knowledge to create values and products), it is ONLY ONE OUT OF A FEW important factors which can improve our effectiveness, productivity and work-life balance.

Actually managing your energy and tasks is a lot more important than time-management. Instead of worrying about passing hours and days and how we can squeeze more tasks into small blocks of time, we need to divert attention into more significant aspects, more innovative techniques and solutions which can help in achieving optimal productivity.

We feel most productive when we do a lot of things and work longer hours. Many people think then that to accomplish more you need to put more effort in, sleep fewer hours and work additionally at weekends, to be always ahead of competition! There is a bit of truth in it. Nothing that’s great comes easily and if you want to have exceptional results you need to put a lot of work and energy into whatever you are doing – writing a book, working on your business plan or creating a project for your university course or work. However, working more hours won’t make you more productive. Studies found that we should work, ideally, 35-40 hours a week in order to achieve the best results. Working more than that may work for very short periods of time—for example, a few days—but in the long-term working a lot will make you exhausted and depressed and you are at high risk of burnout. To be more productive focus on slowing down MORE!

Remember about regular breaks and getting 7-8 hours of sleep everyday as well. We all seem to know these simple rules but they are neglected by SO many of us!

Time usage is vital in our lives (that’s why we all keep looking at watches, and the most popular word in the English language is…time!) so I don’t want to say that this is not important but there seem to be other more crucial factors which can decide how effective, productive and successful we are. Focus on managing your energy levels and attention and consider how you can avoid distractions. Also, focusing on the right tasks seems a straightforward rule but is often neglected by many people who instead of spending some time on reflection, prioritising, planning and reviewing try to do more tasks and take work home.

What do you do to boost your productivity?

 

18 thoughts on “How to stay more productive? And why time-management isn’t the right answer.

    1. Hi Joan, yes we surely can make some changes and improvements. On the other hand, in some workplaces it may be VERY difficult to create/change an environment at though. I work in an office with two more people (including my boss) and we are just next to a bigger office where we have probably +15 employees. Often someone needs or wants something and many people pop in with different questions and queries. We can’t prevent some of these distractions while working there then but well it’s always worth considering what could be done and giving a try.

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    1. Yes, thank you. That’s also very important and I think many people don’t like to do it but it can help a great deal to delegate some of our tasks.

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  1. I so agree with you – it’s more important to deliver quality even though it may take a little longer. It is proven that brain needs a break after certain amount of time and luck of sleep decreases productivity 🤷‍♀️

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    1. When I’ve started to do a bit of research about time and watches I also found out a lot things very surprising. E.g. that first clocks didn’t have face, then hours and minutes were added so many years later.. So fascinating, isn’t it! 🙂

      And yes, if we try to do more and more usually we get into this habit and always just rush and try to squeeze in something else. I’m sure if we had 2 more hours a day we would just try to do few more things just to squeeze more in instead of rest, enjoy our time with family etc.. 😉 It’s a challenge to remember that we should slow down more often but with a bit of a practice I believe it’s possible. Thank you for stopping by 🙂

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